SA Citizens Services
Embassy of South Africa is responsible for the states of Alabama, Arkansas, District of Colombia, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota and South Dakota, Ohio, Oklahoma, Texas, Virginia, Puerto Rico, Virgin Islands and Wisconsin.
IMPORTANT INFORMATION
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- NO APPOINTMENT REQUIRED! Applications and collections will only be accommodated Mon-Thurs between 09h30-12h30
- To avoid delays, you are advised to apply for your passport (first/renew) 12 months before expiry of your current passport.
- Applicants are welcome to send/collect their applications/documents using an envelope with a tracking number addressed to the Embassy.
- Collection of documents via prepaid envelope – Only send the envelope once the Embassy has notified you that your document is ready for collection. Envelope postage stamps not to be less than $10.00.
- MAILED APPLICATIONS: Track your envelope to confirm if it has reached the Embassy. The Embassy will ONLY contact applicants with outstanding/incomplete applications.
- Telephone enquiries: +1 (240) 937 5760 only accommodated Mon-Thurs between 14h00-16h00.
- PROCESSING PERIOD FOR APPLICATIONS MINIMUM 6-8 MONTHS PERIOD. Follow up on the status through the Home Affairs contact centre hacc@dha.gov.za
- Prepaid envelope process: Purchase two (2) envelopes, 1 envelope addressed to the Embassy containing second envelope (which will be used as return to you) and note to Embassy (i.e. Note– Requesting DHA-9 fingerprint form / Note – Collection of Passport for Full Name & Surname)
- DUAL CITIZENSHIP: SOUTH AFRICANS WHO INTEND TO TAKE UP DUAL CITIZENSHIP ARE REMINDED TO APPLY FOR RETENTION OF THEIR RSA CITIZENSHIP PRIOR TO TAKING UP US CITIZENSHIP
- Photo specification for Passport & ID Applications
- ACCEPTABLE PAYMENT METHODS – EXACT APPLICATION FEE IN CASH OR MONEY ORDER
REQUIREMENTS AND APPLICATION FORMS
Use black ink to complete the forms.
Application | Application forms not available online -These forms are to be requested via prepaid envelope. |
PASSPORT APPLICATION | DHA-9 (Fingerprints form for ID and Passport application) (For 16 years and older) Requirements for first ID application |
EMERGENCY TRAVEL CERTIFICATE | DHA-24 (Birth Registration) Requirements for Birth registration |
DETERMINATION OF CITIZENSHIP | DHA-1663 (Death Registration) |
BIRTH CERTIFICATE | DHA-526 (Verification/supplementation/rectification of personal particulars)
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| AFFIDAVIT IN SUPPORT OF BIRTH REGISTRATION DHA-288 Sample | DHA-1682 (Insertion of father’s particulars in the birth registration/certificate of child) |
MARRIAGE CERTIFICATE | DHA-196 (Change of Forename/s) |
EXEMPTION OF RSA CITIZENSHIP | |
RETENTION OF RSA CITIZENSHIP |
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| RENUNCIATION OF RSA CITIZENSHIP Requirements Form | |
DEATH CERTIFICATE |
LETTER OF NO IMPEDIMENT:
Please note:
- DHA-9 Form (fingerprints): requires two signatures, on the front of the form and on the page with fingerprints.
- Children turning 16 years applying for passport, must also submit an application for first ID book (Refer to ID application requirements).
- To avoid delays, you are advised to apply for your new passport (renew) 12 months before expiry of your current passport.
- South Africans must enter and depart South Africa with their valid South African passports only. A South African citizen entering South Africa with a foreign passport will be subjected to a fine or imprisonment (in terms of South African Citizenship Act, 1995).
- DHA 24 (all categories of ages) and DHA-9 have a unique bar code, therefore cannot be downloaded, as an original form is required. To request forms, the following must be noted: A4 (11” x 9”) prepaid envelope size with a request note specifying the type of form to be added.
- When requesting birth registration forms, the age of the applicant (child) must specified on the request note.
